Reach Campaign for home page

5 Ways the Right Toner Will Save You Time and Money

Published Monday, April 24, 2017 9:45 am
by Greg Tigges

When it comes to saving money and boosting productivity, most small and medium businesses tend to think big. Their focus goes to large equipment, workflows, and concerns about overhead costs. Suddenly cost cutting seems complex and challenging. What if there was one small, simple change that could add up to big savings? There is.

The humble toner has undergone a makeover in recent years, becoming easier to use while also growing less expensive. Everything from the way you use it to the way you replace it has evolved.

1. New advancements mean lower costs

The mark of a good toner is that you shouldn’t have to know much about it beyond the result it gives. While it’s true that the toner you’re using today results in cleaner, better-looking prints, there are a number of other benefits you might not see. Recent technological advances in toner design have resulted in better, less expensive, and safer materials, as well as machines that operate faster and cleaner. An excellent example is the EA (Emulsion Aggregation) toner from Xerox.

Because EA toners melt at a lower temperature than other toners, they adhere to paper better without building up inside the machine. Because toner buildup eventually leads to a service call, EA toners make for greater dependability. And because they melt at a lower temperature, they also result in lower energy consumption, saving you an average of 20% on your energy costs.

While most of us are aware by now of the dangers of buying inexpensive or counterfeit toner, few people realize just how great the cost savings of a higher quality toner can be – and that’s not all.

2. The better the toner, the better the image

Image quality is the litmus test for good toner, and the super-fine EA toner from Xerox passes with flying colors. The unique chemical process used in its creation results in smaller toner particles. Smaller particles result in finer lines, which yields a higher quality appearance in the final product.

In comparative cartridge tests on several different printer cartridges, the Buyers Lab Institute found that Xerox cartridges delivered superior overall page yields, image quality, and reliability performance compared to the remanufactured brand. Smaller toner particles also mean that it takes less toner to create copies and prints, resulting in less waste.

3. No warm up necessary--print instantly

Who hasn’t felt the frustration of hitting print on an important project and then finding the “Please wait while machine warms up” message flashing at you when you arrive at the printer? With EA toner, your printer is always ready to use. The heating process is almost instantaneous, which means no more downtime while you wait for the printer. Thanks to EA toner from Xerox, the printer is always waiting for you, and not the other way around.

4. Make supplies replenishment automatic

Replacing your toner is another tedious task that slows down office productivity – and another task made more efficient by Xerox. The pain point of ordering supplies is solved Xerox eConcierge™ which actively monitors every printer in your fleet – regardless of brand – and notifies your preferred supplier automatically when it’s time to replace your toner or ink. It will also alert you when your device is in need of service.

5. An office without interrupted work or delays

As if all of that weren’t enough, there are also the simple benefits of the new Xerox toner cartridges being not only less expensive but also easier to remove/install from your printer. While that may seem like the least of your concerns, it is assuredly a significant concern for the employees who handle that printer every day. Machines that are easier to use, with less wait time, make for happier employees and a more productive work environment.

Bonus: Another overlooked benefit? Cartridges that are easy to remove and replace mean fewer interruptions – and far fewer service calls down the line.

Ready to make the transition to efficient, high-quality toner? Contact us today!

Document Solutions of Springfield is proud to be the Xerox consultant serving southwest Missouri for over 23 years. Our goal is to provide the community with the latest products, solutions, technology trends & other means of information and help your company make educated business decisions.

Our job involves helping clients answer questions and find ways to achieve success by improving efficiency, productivity, and controlling costs. 

Come visit our showroom at Plaza Towers at the corner of Sunshine and Glenstone, visit our website at or call us at (417) 883-2416. We’re here to help!