Not Your Daddy’s Copier Dealer—Xerox Technology Is Changing The Way Business Works

Published Thursday, May 25, 2017 6:00 am
by Greg Tigges

Small businesses have long relied on inefficient paper-based systems and often lack a centralized way to store digital information. According to a 2016 Association for Information and Image Management survey, poor content management practices result in taking too long to find content, duplicated effort, and insufficient re-use, all of which means time and money wasted.


Xerox has a better way. With the new DocuShare Flex cloud-based software as a service document management platform, you can digitize time and money saving processes like:



  • Invoicing

  • Sharing files

  • Editing

  • Managing business content

  • Storing documents


Cloud-Based Content Management


Since DocuShare Flex is cloud-based it provides automation, security, and scalability of large-scale content management systems in an affordable package that’s easy to configure. Its subscription-based cloud mode means it’s easy to use for even the least tech-savvy team with no need for additional IT resources.


This new platform has the ability to save you hours, days, or even weeks by streamlining document-intensive tasks such as:



  • Routing documents automatically to make the approval processes easier and provide version control.

  • Automating documentation to make it easier for you to stay compliant with government and industry mandates.

  • Managing the documents required for transactions, accounting, billing and other document-intensive operations.


Companies with as few as five employees can make the conversion to digital and streamline business processes quickly, without breaking the bank. It can also be effective for individual departments within larger organizations, making it useful for any size business.


DocuShare Flex also gives you more security by better controlling access to sensitive documents and helping increase productivity by automating key business processes.


Easy to Use, Low Cost


DocuShare Flex has uses for every vertical, due to its ability to store and manage a wide range of document types and content. For example, a small engineering firm or department can digitally share design documents, manage reviews, and provide quick access to design drawings online, affordably and simply. It has a scalable storage capacity of hundreds of millions of documents. Lifecycle management—from creation through archiving and even their eventual disposal—is provided right out of the box.


 


This means you can add capacity and still control costs. You can even choose the number of users who will be able to access the system, from a minimum of five up to thousands. There are also advanced review-process controls that enable annotation, redaction, and simultaneous viewing while controlling versions to keep documents current. This will end confusion about which version of a document is the most recent, and never again will you find yourself locked out of the document you need to view.


Automating Workflows


Your business runs on a multitude of processes. DocuShare Flex can automate many of them, including storing all project documents in one place, managing review cycles, and meeting potential audit requirements. It can also support compliance by tracking who accesses and updates documents or keeping industry or company policy documents up to date, such as HIPAA policies and HR guidelines.


Because it was designed to be easy for non-tech staff to use, DocuShare Flex comes complete with an intuitive search engine and an intuitive web-based user interface that requires little training and will operate on a wide range of browsers and mobile devices.


The platform can even work with your existing back-end systems to pull data and link to documents. It’s fully compatible with Xerox ConnectKey multifunction devices and timesaving apps and includes a ConnectKey-based scanning service for scanning directly to DocuShare Flex, making the possibilities for saving time and money virtually limitless.


Click here for more information on DocuShare Flex and compatible products.


Document Solutions of Springfield is proud to be the Xerox consultant, office equipment, and copier dealer serving southwest Missouri for over 23 years. Our goal is to provide the community with the latest products, solutions, technology trends & other means of information and help your company make educated business decisions.


Our job involves helping clients answer questions and find ways to achieve success by improving efficiency, productivity, and controlling costs. 


Come visit our showroom at Plaza Towers at the corner of Sunshine and Glenstone. Visit our website at www.DocumentSolutionsInc.net, request a quote here or call us at (417) 883-2416. We’re here to help!